Forms and Checklists

Standardize your communication flows

Improve your operational efficiency with digitized forms and checklists.

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Turn inefficient manual tasks into a streamlined digital process

Stop wasting time with endless communication loops and old-fashioned paperwork. Remove friction for your employees and improve the quality and speed of business processes with easily accessible forms and checklists.

Example of checklists in Oneteam
Example of forms in Oneteam's employee app
Example of messages employees can post in Oneteam
Example of document management in Oneteam's employee app

HR Forms

Create and publish any HR form you like in minutes. Common types of HR forms created in Oneteam: ordering work clothes, vacation requests, sick leave, employee referrals, ask HR, and general personal information update forms.

Operational Checklists

Always keep your checklists up-to-date and accessible in your employee app. Common checklists created in Oneteam: start of shift, end of shift, equipment inspection, inventory, and cleaning checklists.

Other forms

Say goodbye to the tedious and unstructured processes for filing reports or complaints. Remove the communicational burden and structure your report and complaint handling within Oneteam. Popular other forms created in Oneteam include safety hazard reports, incident reports, lost and found, and complaint forms.

Create any form or checklist in seconds

Start from scratch or use one of the 30+ ready-to-use templates. Here’s an overview of the key features of the forms and checklists component.

Multiple input types

Start from scratch and choose any input field you like, including text answers, multiple choice, checkmarks, sliders, date/time, and file uploads.

Attach photos, videos, PDFs, and other files

Easily upload images, videos, PDFs, Excel sheets, or other file types to support form submissions.

30+ ready-to-use templates

Save time and use one of our 30+ ready-to-use templates specific to your business.

Advanced audience selector

Use the advanced audience selector to make your forms and checklists available to all or a selected group of employees based on their location and/or department.

Anonymous form submissions

Want to receive anonymous submissions? We’ve got you covered. Just slide the anonymous toggle to the right and keep your employees’ data hidden.

Save forms and checklists as templates

Created a form or checklist specific to your business and want to re-use it? Just hit the save as template button and make it available for your colleagues to use whenever they like.
Example of input types for forms
Example of checklists in Oneteam
Example of the form templates in Oneteam
Example of the audience selector for sending forms in Oneteam

Review and process submissions in a breeze

Have a real-time overview of all submissions, assign statuses, automatically send updates, and easily export data to other HR systems.

Example of the form submissions overview in Oneteam
Example of how to accept or decline form requests in Oneteam
Example of how to export form submissions in Oneteam
Example of sending form submissions as a pdf to your email with Oneteam

Real-time submission reports

Keep track of all submissions and easily filter them by date, location, function group, status, and even on question input.

Assign and communicate statuses

Add custom statuses and send your employees automatic updates when you change the status of submissions.

Export submissions to relevant systems

Automatically forward submissions to other HR systems via our Webhook integration. Think of forms for holiday requests, personal info updates, or sick leave.

Send as PDF to Email

Want to forward a submission to a personal or general inbox? Just opt for the ‘Send as PDF to email’ option and instantly forward the submission from Oneteam to any relevant email address.

Companies that became one team

"Our wish was one app, a WestCord employee app, in which all internal communications is centralised per team, hotel and on a WestCord Hotels level. And this app also had to include employee training and digital micro learnings."

Eline Ligthart

Employee Journey Manager - Westcord Hotels

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"To measure the impact of Oneteam, we sent out a survey to all our employees. When asked, "On a scale of 1 to 5, how much more engaged do you feel with Norah since using Oneteam?" Oneteam scored 4.3 out of 5, which reflects the positive impact Oneteam has on our organization."
Esmay Schipanski People & Culture Manager at Norah

Esmay Schipanski

People and Culture Manager - Norah

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"At Stayokay, we strive to transform our employees into brand ambassadors. Oneteam’s digital learning and communication platform helps us to do so."

Liza de Vos

Head of HR - StayOkay Hotels

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"Oneteam offers us an all-in-one solution for employee experience. Instead of 4 systems, we can now offer our employees one solution for internal communication, onboarding, microlearning and integrated work schedules."
Brenda Kovac, HR Manager at Optisport

Brenda Kovac

HR Manager - Optisport

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"In addition to the communication component, it is also possible to offer onboarding or eLearning modules via Oneteam. This helps us to train our employees and make them successful in their work."
Erwin de Bruin Finance & Operations Director at Dudok Horeca Group

Erwin de Bruin

Finance and Operations Director - Dudok Horeca Group

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"With Oneteam, we have a central information point via which we can easily communicate with the entire organization or different subgroups. Our communication has not only become more efficient and more structured but also more advanced."

Thijs Meijnen

HR Advisor - Leussink Retail Group

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"Where we previously had virtually no interaction, we now receive valuable feedback from all over the organization. 100% of our franchise entrepreneurs use the platform on a daily basis and we also see that there are days where more than 70% of all employees are active on the platform.”

Kevin ter Maten

Head of Marketing - Verhage

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“97.3% of our employees actively use Oneteam. The improved communication with and involvement of our frontline employees has a positive impact on our business. The frontline employees are more confident on the floor and can therefore offer the best possible experience to our guests.”

Caroline Bosman

Communications & Operations Manager - Amrâth Hôtels

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“Prior to Oneteam, we could only connect with 20% of our employees, as the rest lacked a business email address. Now, we're reaching over 90% of our workforce, which is truly remarkable.”

Annabeth van den Berg

Internal Communication -Toolstation

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"What we liked especially was that Oneteam has a great user experience from both the user and the admin side, an intuitive design, and offers more than just internal communication. Furthermore, it provided the best deal for a buck of all vendors."

Daniels Polevačiks

Project Manager - DPD

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More on Forms & Checklists

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